Fill in the details below and generate a clean, ready-to-send invoice.
Enter your business name, your client's name, an invoice number, the work or item description, quantity/hours, and rate. We calculate the subtotal, apply your tax rate if any, and give you a total due. Click "Print / Save as PDF" to save it or send it directly to your client.
A clean invoice number, clear itemization, and a visible due date reduce payment delays. Clients pay faster when an invoice is easy to scan — vague line items like "services rendered" invite questions and slow down approval.
Use a sequential or date-based numbering system (e.g., 2026-001) instead of random numbers. This makes it easy to track what's been paid, reference invoices in conversations, and stay organized at tax time.
Invoices that state clear payment terms up front ("Net 15" instead of no due date at all) tend to get paid faster than vague ones. Listing accepted payment methods and a specific due date on the invoice itself removes back-and-forth and gives clients no excuse to delay. If a client is consistently late, tightening terms on the next invoice — shorter due window, deposit required up front — is usually more effective than chasing after the fact.
What payment terms should I use? Net 15 or Net 30 are standard for most small businesses. Shorter terms (due on receipt, Net 7) are common for freelancers and new client relationships until trust is established.
Do I need to charge tax? Depends on your state, what you're selling (goods vs. services are often taxed differently), and whether you have nexus in your client's state. When in doubt, consult a tax professional for your specific situation.
Can I reuse this for recurring clients? Yes — just update the invoice number, date, and line items each time. Keeping your business name and formatting consistent builds recognition and trust with repeat clients.